Job Description :

• Admin Executive Inspire Corporate Excellence

  Job Description

  The main "Office Operations Engine, Facility Maintenance Specialist, Vendor Coordination Anchor & Administrative Data Integrity Guardian" for our company and workplace operations is the Admin Executive Office Operations, Facility Management, Vendor Coordination, Procurement & Administrative Analytics Specialist. While Chief Operating Officers (COO), Operations Directors, and Administrative Managers set macro workplace policies, administrative budgets, facility standards, and operational frameworks, your main responsibility is to oversee daily front-office operations, manage facility maintenance, procure office supplies, manage vendor contracts, supervise travel desk logistics, and assist with employee onboarding.

   

  Responsibilities

  Daily Office Operations & Front-Office Management: Manage mail and courier dispatch, visitor entry procedures, front desk hospitality, daily office operations, and cleaning standards.

  Facility Management & Infrastructure Maintenance: Organise routine maintenance, repairs, safety compliance, and preventative maintenance for office infrastructure, HVAC systems, DG sets, cafeteria facilities, plumbing, electrical installations, and security access controls.

  Vendor Management & Contract Coordination: Communicate with outside suppliers, monitor service quality in relation to SLAs, assess quotes, and handle vendor invoices on time.

  Administrative Procurement & Inventory Control: Place cost-effective replenishment orders while avoiding stockouts to maintain inventory levels for office supplies, stationery, pantry supplies, cleaning supplies, and office consumables.

  Travel Desk & Event Logistics Coordination: Oversee domestic and international travel reservations, plan the processing of visas, oversee petty cash disbursements, and provide logistical support for internal events, town halls, and corporate meetings.

   

  Skills:

  Office Operations & Facility Management Mastery: Strong grasp of general office administration, building safety regulations, space management, everyday workplace management, and facility maintenance protocols.

  Proficiency in Vendor Negotiation and Procurement: Excellent abilities in locating office supplies, negotiating pricing with vendors, evaluating vendor performance SLAs, and handling purchase orders (POs) and bills.

  Travel Desk & Administrative Logistics Management: Demonstrated expertise in handling hotel reservations, taxi dispatching, petty cash balance, corporate travel bookings, and event logistics coordination.

  Problem-Solving & Interpersonal Communication: Proactive conflict resolution, strong verbal and written communication skills, assertive multitasking ability, and a customer-centric attitude toward internal staff.

   

  We invite you to apply and explore this exciting opportunity!

  Warm Regards,

  HR - Maria

  88708 33430

  infohrmaria04@gmail.com